Bookkeeper/Administrative Assistant

Boys & Girls Clubs of Malibu • Part-time • Malibu, California, United States • $38 - $42 / hour • 2m ago

Title: Bookkeeper
Department: Operations
Reports to: Finance and Administrative Manager
Classification: Non-Exempt
Status/Schedule: Part-time, hours vary (15–20 hours/week)

PRIMARY FUNCTION:

The Bookkeeper is responsible for all aspects of financial record-keeping and reporting. This role ensures accurate and timely upkeep of financial transactions, reconciliation of accounts, and preparation of financial reports. The Bookkeeper reports directly to the Finance and Administrative Manager and works collaboratively with other staff when necessary.

KEY ROLES (Essential Job Responsibilities)Bookkeeping:

Record all financial transactions using QuickBooks software
Maintain financial accuracy and data integrity
Prepare monthly financial reports, including bank and credit card reconciliations, in advance of monthly Board meetings
Manage accounts payable: enter approved payables and process checks
Prepare and file IRS Form 1099s for eligible vendors annually
Assist in preparing documentation for the annual audit and IRS Form 990, including general ledger and trial balance reports

QUALIFICATIONS

Experience:

Demonstrated experience with nonprofit bookkeeping and accounting principles
Proficiency with QuickBooks and Microsoft Office Suite, especially Excel and Word
Experience working in nonprofit finance strongly preferred

Skills and Abilities:

Ability to work independently with minimal supervision
High degree of accuracy and attention to detail
Ability to handle sensitive financial and personnel information with confidentiality
Strong organizational skills and ability to manage multiple priorities
Excellent verbal and written communication skills
Team-oriented mindset and willingness to collaborate

EDUCATION