Event Planner

Linux Foundation • Full-time • Remote (Austin, Texas, United States) • $73k - $80k / year • 3m ago

Company Description

The Linux Foundation is the organization of choice for the world’s top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history. Today, the Linux Foundation has over 2,000 corporate members from over 41 countries, including every single one of the Fortune 100. The Linux Foundation has proudly created over $54B in shared technology value since its inception.

Linux Foundation events are where open source developers, community leaders, and business leaders meet to collaborate, learn, and network to advance innovations that support the world’s largest shared technologies. As a core business unit of the Linux Foundation, the Event Team (composed of 50+ event management, sales, and marketing professionals) manages over 150 global events and conferences each year, ranging from 50 to 20k attendees. We host in-person, virtual, and hybrid events.

Job Description

We’re looking for a highly organized and results-driven Event Planner to join the Linux Foundation Events team. This role supports the production of global events for the CNCF (Cloud Native Computing Foundation) community, ranging from small virtual events to large-scale international tech conferences with 12,000+ attendees. Our events take place across North America, Europe, and Asia (India, Japan, and China) and include deep technical production needs, complex venue management, and dozens of co-located events.

This position reports to a Event Manager and will be responsible for fully owning the successful production and delivery of individual events, and collaborating across the team on shared deliverables for large events.

What You Will Work On

Plan, manage, and successfully deliver B2B conferences and events—both independently and as part of a team—including in-person, virtual, and hybrid formats
Lead planning and execution of all venue-related logistics, including room setup, AV placement, power drops, internet requirements, and on-site production equipment, collaborating with our production partners, for events up to 12,000+ attendees with 300+ speakers, 20+ breakout rooms and 300+ sponsors.
Coordinate all aspects of food and beverage, with an understanding of cultural and dietary considerations, regional cuisines, and volume-based planning for some events
Handle event logistics such as: space planning, staging, staff schedules, attendee communications, branding/environmental design, and health/safety protocols for some events
Create and maintain timelines, to-do lists, documentation, and planning processes for assigned events
Collaborate closely with teammates, vendors, sponsors, speakers, and community members to ensure seamless delivery and no details overlooked
Support creation and proofreading of event materials (e.g., website, signage, attendee/sponsor communications)
Provide proactive and solution-oriented customer support to attendees and event participants
Serve as a collaborative and trusted partner to vendors and internal teams; act as a skilled negotiator with a proven track record of staying on budget
Travel domestically and internationally to support on-site execution, up to 30% of the time

Qualifications

Who We Are Looking For

6+ years of B2B event management experience, ideally in the tech or open source space
Deep experience managing complex venue logistics for events with 10K+ attendees and multiple simultaneous sessions
Demonstrated understanding of AV, production, internet, and power needs for technical conferences in both hotel and convention center environments
Knowledge of food and beverage planning at scale, including dietary and cultural sensitivities
Extremely detail-oriented, organized, and deadline-driven
Effective communicator—concise, clear, and collaborative
Comfortable operating in a fast-paced environment with changing priorities and last-minute pivots
Service-oriented with a helpful, humble, and team-first approach
Strong project management skills with the ability to manage tasks independently while keeping stakeholders aligned
High proficiency with Google Workspace, Slack, Zoom, and project/event management tools (e.g., Asana, Cvent)
Confident working with digital event platforms and integrations (e.g., Accel Events, Hopin, Zoom, Vimeo, YouTube)
Ability to work across time zones and collaborate with a global team and community
A degree in events, marketing, communications, business, or a related field

Skills That Are A Plus

Experience with Open Source Software and communities
Prior experience with Asana and/or Cvent is a plus
Experience working in a fully remote environment
Proficiency in a second language

Additional Information

Perks

Competitive salary
Outstanding health benefits
Unlimited PTO
100% 401k match (up to the IRS-defined limit per year).
Travel around the world
Work with a respected, high-performing team that works collaboratively and supports each other
Work from home, forever!
‘Focus Fridays’
And more!

Additional Information

Salary $73,000 - 80,000 USD

This position requires overnight and weekend travel to events both domestically and internationally (~30%). This position is remote and is open to applicants who can work North American time zone standard business hours.

The Linux Foundation is an all-remote-work organization that hires world-class talent. We are as passionate about providing a flexible and supportive work culture as we are about open-source software. Collaboration is in our DNA, and we pride ourselves on being able to work closely together while not being tied to an office. We offer exceptional benefits - e.g., top-of-the-line healthcare, unlimited PTO, Focus Fridays, and a 100% 401k match (up to the IRS-defined limit per year).

The Linux Foundation is an Equal Opportunity Employer. We value diversity and encourage anyone interested to apply! All your information will be kept confidential according to EEO guidelines.

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