Coordinator, Earth for Life

World Wildlife Fund • Part-time • Washington, District of Columbia, United States • $56.20k - $70.30k / year • 2d ago

Overview:

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Coordinator, Earth for Life.

The Coordinator, Earth for Life is part of a team that collaborates across WWF-US to catalyze “whole of house” efforts to maximize conservation, climate and livelihood impact for nature and nature’s benefits to people through protected and conserved areas. The team brings expertise in inclusive conservation, strategic planning, area-based conservation finance and blended finance (in coordination with the finance community of practice and interdepartmental efforts such as the Nature-based Solutions platform), structuring transactions, and closing PFPs in support of WWF US Goal Teams and their corresponding Integrated Programs with Area-Based Conservation programs: Wildlife, Oceans, Forests, Climate, and Freshwater and Food.

The major function of the Coordinator is to provide overall administrative support to reinforce the smooth functioning of the Earth for Life (EFL) team. The Coordinator role is responsible for performing a variety of both standard and complex administrative duties, contract functions and accounting tasks and providing support to high priority projects and general office needs using administrative skills, organizational skills, and detailed knowledge of the organization and its programs and policies. The position is a critical one as the Coordinator will support the implementation of a number of high profile, fast-moving and complex projects. They include projects worth over $100M, whose support includes the need for considerable skill, adaptability, problem-solving, independent decision-making, initiative and attention to detail.

Salary Range: $56,200 - $70,300

Please note: Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Responsibilities:

Grant and Contract Coordination – Responsible for drafting of grant agreement and contracts with consultants and other country offices. Inputs information into the WWF agreement portal and collaborates with technical staff to ensure that necessary information is provided and agreements are progressing. Once agreements are signed, ensures that subgrants to country offices and others are completed in a timely fashion. Tracks incoming financial and technical reports and/or deliverables through the grant and contract cycle.
Financial support – Leads the development of preliminary data and background information for the EFL budget preparation process, working between the EFL SVP, VP and the Program Operations. This work involves working with other internal stakeholders and external partners. Reviews and processes payments for credit cards transactions, out of pocket expenses, and invoices. Inputs proper coding into the financial system, prepares check and/or wire requests, manages re-classes and serves as the liaison with accounting to track payments. Compiles and reviews financial reports submitted by others. Processes, organizes, and prepares expense reports for input into the financial systems, Workday and Smart Simple software. May monitor expense reports against budget, seeking explanations for significant variations.
Team strategy – Works closely with EFL SVP, VP and EA to take forward the team strategy, including helping to drive collaborative processes intended to improve team integration and performance and communication and collaboration.
Document review and preparation – Regularly composes correspondence and program materials including complex documents such as internal quarterly reports and presentations using PowerPoint, ensuring accuracy of content.
Recordkeeping – Collects programmatic information and maintains records in accordance with policies and procedures, using Microsoft Word, Excel, or specialized databases such as SharePoint and customer relationship management (CRM) software. Responsible for upkeeping EFL Sharepoint folders on a quarterly basis and working with the EFL KM focal point to ensure key documents are stored and records are up to date. Reviews, validates, and inputs data collected or provided by others.
Internal team meetings: Leads the development of the agenda for a weekly team meeting and supports the running of the meeting, including relevant follow up.
External meetings/conferences/special events – Responsible for organizing meetings and workshops with external partners, which can include events of up to 60 people. Arranges attendee coordination and material preparation, and engages with external vendors relating to space and equipment rental, AV needs, catering. Registers supervisor(s) and staff for conferences, workshops, and events.
Report preparation – Prepares and creates reports for internal staff, as well as members, donors, and government staff by creating tables and charts, calculating statistics, interpreting data, and assisting with drafting results summaries. May assist with compiling input for proposals and preparing for presentations.
Communication – Responds to and schedules meeting requests for supervisor(s) and staff with internal and external individuals. Answers and routes phone calls, greets visitors, and replies to complex inquiries requiring detailed knowledge of departmental procedures.
General office duties – Manages schedules and makes travel arrangements on behalf of supervisor(s) and team staff. Performs miscellaneous office tasks. May assign work and coordinate projects performed by part-time and temporary staff.
Performs other duties as assigned.

Key Competencies

Organization and attention to detail: Needs to be able to manage various schedules and technical/administrative requests with a high level of accuracy, organizing self and others.
Adaptability: Must be able to balance frequently competing priorities and adapt to changing needs and deadlines and various communication styles.
Collaboration and Communication: The role requires collaboration with team members, colleagues from other teams, and people outside the organization, and must engage regularly, efficiently, and respectfully with others.
Initiative - To proactively support complex projects and keep task moving forward in a fast-faced work environment, with a team that is located/working in multiple locations worldwide requiring little supervision. Ability to look for ways to improve processes, support team goals, and ensure things are completed on time and accurately.

Qualifications:

A high school diploma or equivalent with a minimum of 3 to 6+ years of demonstrated and progressively responsible experience in an administrative assistant, project assistant, or coordinator position is required. Bachelors degree preferred.
Demonstrated ability to use Word, PowerPoint, Excel, and specialized databases to create documents, reports, and logs.
Experience and knowledge of budgets and financial reports.
Experience in processing contracts, grants and grants management responsibilities.
Organizational and analytical skills needed for proofreading and editing documents.
Effective writing and workflow skills are necessary to prepare correspondence, reports and contracts.
Strong interpersonal skills requiring courtesy, tact, and diplomacy are essential for effective communications with staff, and visitors.
Demonstrated ability to take initiative, prioritize tasks, work independently, and meet deadlines.
Committed to building and strengthening a culture of inclusion within and across teams.
Proficiency in Spanish or other languages are a plus.
Identifies and aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration:
- Demonstrates courage by speaking up even when it is difficult, or unpopular.
- Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
- Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
- Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

To Apply:

Submit cover letter and resume through our Careers Page, Requisition #25062
Due to the high volume of applications, we are not able to respond to inquiries via phone

World Wildlife Fund (WWF) promotes equal employment opportunities for all qualified individuals regardless of age, race, color, sex, religion, national origin, disability, or veteran status, or any other characteristic protected under applicable law.

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