The Executive Assistant provides direct administrative support to the Associate Chief Development Officer & Campaign Director as well as the Global Director of Principal Gifts. They provide support for division events and retreats as well as committee work in partnership with the Executive Coordinator, Associate Director of Strategy & Project Management, and Associate Director, Internal Communications. They provide support to the Chief Development Officer on the absence of the Executive Coordinator. They provide back-up support for the division toll-free line.
The Executive Assistant is responsible for a variety of administrative support tasks, which may include domestic and international travel arrangements, calendar management for individuals and groups, drafting correspondence and contracts with external consulting firms, monitoring executives’ outlook inbox, processing expenses and invoices, and scheduling and coordinating logistics of meetings, all staff town halls, department retreats, and special events. They provide logistics support to the Associate Chief Development Officer & Campaign Director and the Global Director of Principal Gifts’ teams. They use available systems and resources to maintain, track and research data, and produce and review reports. They implement processes and practices to improve effectiveness. The Assistant coordinates activities with multiple variables, setting realistic deadlines and managing the timeline. They apply established processes and practices to improve effectiveness and satisfy administrative requirements based on knowledge of policies and procedures. The Assistant communicates on behalf of the Associate Chief Development Officer & Campaign Director as well as the Global Director of Principal Gifts with staff in various programs across the Conservancy, also with donors, vendors, and business relations. They work closely with other staff, distributing information, sharing knowledge, and providing insights to assist staff in making decisions, solving problems, and improving workflow. They perform additional administrative support for individuals, programs and manage short-term projects as required.
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.
The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
Bachelor’s degree and 2 years’ experience or equivalent combination.
Experience generating reports and interpreting data.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working across teams and communicating with a wide range of people.
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
Ability to use existing technology to achieve desired results.
Experience interpreting guidelines to achieve desired results.
Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff.
Strong organization skills, accuracy, and attention to detail.
The starting pay range for a candidate selected for this position is generally within the range of $56,000 - $81,600 . This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits.
We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
