The American Diabetes Association seeking a Project Coordinator to join our Program Management Office (PMO). The Project Coordinator is responsible for providing day-to-day assistance in support of multiple projects for the organization. The Project Coordinator reports directly to the Program Director, preparing plans and distributing project reports detailing the status of projects or programs, scheduling meetings and events, coordinating volunteer/stakeholder schedules, communications, training, and other duties as assigned based on project needs. This role is also responsible for reconciling the operational budget, processing expenses, record-keeping, and submitting invoices.
The Project Coordinator supports the PMO in standardizing project management processes (with a focus on efficiency), ensuring strategic alignment and effective program delivery, and fostering collaboration across teams. The Project Coordinator will support ADA mission-driven success on assigned PMO initiatives and programs while promoting accountability and impact. This is a grant funded opportunity supporting multiple initiatives.
RESPONSIBILITIES
- Provides exceptional customer service to coworkers, volunteers, and vendors by promptly responding to requests and adhering to deadlines as appropriate.
- Coordinates and monitors project timelines; effectively communicating project needs, deadlines, and related information as required.
- Organizes and manages assigned tasks.
- Coordinates internal stakeholders, volunteers, and vendors for meetings and events.
- Assists with marketing efforts which may include updating on-line content, distributing marketing materials, and preparing and disseminating stakeholder, vendor, contractor, and/or volunteer communications.
- Maintains accurate data for compliance requirements and internal reporting needs.
- Collaborates with internal and external stakeholders to ensure documentation is complete and accurate.
- Prepares project status reports and presentations.
- Tracks and monitors project budgets, schedules, and deliverables
QUALIFICATIONS
- Bachelor’s degree in a related field, which may include healthcare, business and/or social service
- Minimum expected years of relevant experience: 2
- Event planning and marketing experience
- Knowledge of project and portfolio management software is desired (MS Teams, MS Project, SharePoint, and Visio)
- Strong planning and organization skills
- Proactively anticipates needs of team members and key stakeholders
- Strong sense of urgency in responding to requests
- Strong written and verbal communication skills
- Uses skills to improve project management processes to meet project deadlines
- Exceptional customer service skills
- Strong attention to detail
- Ability to prioritize and multitask
WHY WORK HERE
The American Diabetes Association (ADA) offers a rewarding career working for one of the premier voluntary health organizations in the world supporting people with type 1, type 2 and gestational diabetes. Our employees like working at the ADA because of our mission, the inclusive environment, work-life balance, our benefits and our culture:
- Industry competitive base pay ranging from $48,000 - $53,000 for this role. Base offers are determined by several factors including but not limited to your relevant work experience, education, certifications, location, internal pay equity, etc.
- A culture of recognition including new hire welcome announcements, service anniversary awards, referral bonuses, monthly All Employee Assembly, appreciation awards
- Generous Paid Time Off, including holidays, vacation days, personal days and sick days
- Comprehensive benefits package including medical, dental, vision, Flexible Spending Accounts (FSA), disability & life insurance, pet insurance and retirement savings
- Guided by our mission, we provide top tier diabetes supply coverage through our medical benefits program
- A company focus on offering mental health programs and work/life balance with most of our employees working remote
- Joining our dedicated team affords the gratification of knowing beyond a doubt that you will impact the lives and well-being of millions
